Parent Booker provides reports that let schools see how many service hours have been performed by each family. This report has been enhanced so that a specific class can be selected in order to see just the hours served by parents with children in a particular class.
This means that teachers can have visibility into how parents are progressing versus hours targets meaning:
- they can target parents in need of hours
- they can know which parents are making the greatest contributions
In years prior St Isabella school in San Rafael, California had one parent spending several hours a week coordinating the schedule for 3 parents per day to perform yard duty. Everything was done via phone, email and a single spreadsheet coordinated through a single overworked parent. There was considerable anxiety filling imminent unfilled openings. Often emails would have to be sent out repeatedly asking parents to email back to say their availability.
The poor overworked parent volunteer coordinator would juggle yard duty time-slots and email back parents letting them know what slots they’d been assigned to. No one was happy:
- Parents would complain they didn’t get the slots they wanted
- The coordinator always came across as imposing and served a thankless task
St Isabella is now using Parent Booker which has transformed the process of signing up school yard duty volunteers with the following results:
- parents can see the entire school year calendar and book their yard duty the next day or the last month of the school year
- parents get to pick exactly the dates they want using a web browser, iPhone or iPad app
- near zero effort is required by the coordinator and they now spend their time with their family and on more productive school volunteering
- parents can’t pull out at last minute ; Parent Booker prevents them doing this, they have to call or email the coordinator with a replacement (this rarely happens)
Parent Booker automatically sends out reminders to yard duty monitors 3 days before they are due to serve, reducing no-shows.
Automated Service Hour Tracking
An additional bonus is that yard duty hours are automatically added to parents’ service hour logs.
Parent Booker is proving to be a great revenue generator for its customers. One school with approximately 200 students and a service hour program where parents opted in for a $600 discount by doing service hours generated over $6,000 in additional revenue.
This was achieved using Parent Booker to track parents service hours and identify:
- Parents who had not performed any service hours who were then billed the $600 discount they had initially claimed
- Parents who had not met the service hour targets. These parents were billed a pro-rated amount
So if your school has fees and plans to offer a discount for parents that serve Parent Booker not only ensures fairness for all those parents who do serve their hours, but it provides additional revenue for the school.
Parent Booker makes the challenge of signing up parents for parent teacher meetings a breeze. Teachers can create a schedule of slots that can be at any interval they choose, spanning the evenings they need.
Parents with children in the relevant grade are then notified via email, the website or mobile app using an iPhone or iPad. As soon as they login they can see a link to the Parent Teacher evening event where they can see all the open slots.
Parents sign up on the web or mobile app with just a single click. Their slot is reserved and teachers can even receive email notifications whenever a parent signs up.
Parents can also easily re-arrange – withdrawing from a slot if they have a commitment and viewing and signing up for other available spots that are available.
The effort of using free sign up services is considerable when you compare it to Parent Booker which is tailor made to serve schools – it’s family and grade aware, it filters what parents see and are notified about, and makes the entire process of sign ups considerably easier for both parents and the school.
Parent Booker provides a consolidated store of all parent’s in a database and which grades parents have children in. With free signup service you have to go through the ordeal of obtaining, then importing parent email addresses and de-duplicating for each email blast.
Signup services have no concept of logging hours, tracking service against hour or task targets or presenting aggregate reports. Parent Booker automatically sends out emails to remind volunteers to show up. Parent Booker even links events and service hours together so that when parents perform a volunteer event their hours are automatically credited to their account.
To address “no shows” Parent Booker gives schools the option to “approve” service hours – so only parents who perform a task get their hours credited.
At the end of the school year there’s no complex, onerous task that a volunteer parent or the school have to perform. A school administrator can simply login and run a report showing how many hours each family has served, or how many times a family has performed a particular duty that year such as hot lunches or yard duty.
Many schools offer parents a school fee discount if they complete a set number of service hours before the end of each school year. Parent Booker makes recording and tracking hours simple for parents and schools. Schools can configure programs so that:
- parents can opt out of performing service hours and don’t appear in reports tracking hours
- single parents can be set a lower service limit
- schools can selectively approve hours
Parents simply enter their hours and the duties they performed and Parent Booker takes care of the rest.
At the end of the year schools can run a report to see how many hours each family has served making it easy and fair to account for any fee discount.
This means that schools can offer an app, branded to their school, letting parents browse and sign up for any kind of events such as:
- yard duty
- classroom helper
- auction volunteer
- pick up or drop off monitor
Once logged in the app is completely branded to the school…
Parents can browse and sign up for volunteer duty with just one click…
And they can enter their service hours into the system the moment they do it on their iPhone (or iPad)…
It’s now easier to login to Parent Booker. If you’ve forgotten your login you can now enter your email address and have your login sent to you. You can also reset your password also using a link on the login page.