Today Parent Booker launched a new feature letting admins and volunteer coordinators send emails and push notifications to volunteers who have signed up for a specific volunteer event.
This can be a great way to provide more information just to those people who have signed up such as updates and more extensive information.
To email volunteers who have signed up:
Click on Volunteer Opportunities
Click the View button for the specific opportunity
Click on the new Email Volunteers button
You are now taken to a screen where you can set:
From (Name) – The sender’s name that will appear in their inbox.
To comply with Internet mail regulations to prevent spoofing – faking originator email addresses – all emails will originate from email@example.com but will contain a note at the end of the email telling recipients that they should reply to your email address, and giving this email address.
Push Notification a short message of up to 109 characters that will appear on iPhones and iPads of all targeted users who have installed and logged into the Parent Booker app.
Attachment - you can optionally add a file attachment to be sent with the message
Once the message has been composed there are two options:
Send a test email so you can get a preview of how the message will appear
Send the email to all volunteers who have signed up for the event
Thanks to St Patrick School in Larkspur, CA for this great feature suggestion.
Now schools can set up opportunities so that only parents who have a Shield the Vulnerable certificate can sign up.
Parent Booker already offers the ability to optionally restrict sign up access based on:
This now adds to the security checks that Parent Booker can implement for schools.
Your school can try out Parent Booker for free for an entire quarter. After that it’s just $59.95/month for the entire school.
This week Parent Booker launched a new feature letting schools inform parents about positions.
Until now when a volunteer event was created a date and time had to be specified. With Parent Booker’s new positions feature schools can inform parents that they have positions that they need to fill that are not date or time specific:
Setting up a position in Parent Booker
To set up a position you must be an admin or a volunteer coordinator.
go to volunteer opportunities
create an opportunity as you normally would but for the type choose position
On the next screen prompting you to enter tasks or roles you can specify a date. The positions will be available for sign up until this date. Then you can enter tasks without specifying dates or times.
Users can sign up for positions on the website, or using the iPhone and Android mobile apps.
Using Positions for Bringing Items to Events
If you have an event where you need people to sign up to bring items – such as cookies, cakes or lemonade – then positions lets you create a roster prompting users what they need to bring
The new Parent Booker app for iPhones and iPads is launched and available for free to parents with children at schools using the service.
Using the app, parents can:
- view a filtered list of volunteer opportunities tailored based on your children’s classes
- view a calendar showing school holidays and dates then they’ve signed up to volunteer
- receive push notifications whenever the school posts a new volunteer opportunity that’s targeted to parents based on their children’s classes or group memberships (e.g. PTA, clubs, altar servers…)
- enter service hours
- view your progress towards service hour targets via a progress bar
Parent Booker has been working on an all new iPhone app that’s set to make parent volunteering even easier. Crafted by an expert UI / UX designer it makes school volunteering even easier than before…
Screens from the Parent Booker iPhone App
The new app provides great new features:
- view a single calendar that combines school holidays with the days you’re signed up to volunteer
- for recurring events sign up using a calendar view
- add and view your service hours right from your mobile
- track your service hours on a progress meter
The app is nearing completion and will still need to be approved by the iTunes store. It should be released in May.
Schools can try out Parent Booker for an entire quarter for free - sign up and use promotional code NEW APP here:
Service hour reports for specific classes do not show parents unless they have registered that they have children in that class. Some parents register without adding their children. If parents have not registered their children then they will see messages about all volunteer opportunities – not just the opportunities relevant to them based on the classes that their children are in.
Parent Booker now detects if a family does not have any children registered, and alerts parents to add their children with a warning message.
Parents can click on a button which will take them directly to the My Account page where they can register their children.
A number of new enhancements have been made to Parent Booker for the 2014/2015 school year:
Android is here!
Parents can now access Parent Booker via an Android application (in addition to the iPhone and iPad application)
Assigning Tasks Notifies Both Parents
When a coordinator or admin assigns a family to a task both emails registered to the family will be notified (not just one)
Importing Calendars into Apple iCal and Yahoo Calendar
The import calendar into Apple iCal and Yahoo Calendar function has been updated so that all school holidays now appear (not just opportunities for which you’ve signed up)
End of Year Reset Tools
New end of year reset tools have been implemented that make it even easier to reset service hours, volunteer tasks and to update student’s classes at the end of the school year
Parent Booker welcomes all of the new schools that have signed up to trial or use Parent Booker for the coming school year.
The create event screen lets you target events at specific families
One of Parent Booker’s most significant features isthat it allows events to be set up so that they are only presented to parents with children in specific classes. This feature can also let you set up groups – e.g. PTA members, altar servers… and selectively target events at members in those groups.
Parents can join these groups either when they register (they are shown as textboxes on the sign up page) or afterwards by going to My Account.
Admins can also go to the Admin / Manage Users page and add families manually to these groups.
Targeting Events at Specific Parents
When you create an event the very first page shows you checkboxes for every class and every group. Simply check the boxes for the parents that you want to target, or if you want every parent to see the event click select all so that every box is checked.
Your event will now only be displayed on the website, or in the app, to parents with children in the classes and groups that you designated.
This feature means that parents don’t have to waste time scanning through long lists of events that aren’t relevant to them – the app and site cut to the chase.